Writing Effective Reports

1 Day

This one-day workshop aims to provide participants with an approach to report writing that will enable them to produce documents that meet the needs of their selected audience in terms of content, presentation and emphasis, by using plain English, an appropriate layout and, where necessary, persuasive language. This programme leads participants through the process of creating a report from the initial stages of asking why the report needs to be written, who it is for and what are their expectations, through to the final stages of reviewing and editing. Participants are encouraged to work on one of their own reports throughout.

Workshop Objectives:

On completion of the workshop, participants will be able to:

  • Describe the approach, structure and style of a report to reflect current best practice and professionalism
  • Describe the importance of SMART objective setting as a pre-curser to the successful planning and preparation of a report
  • Explain ways in which an analysis of a situation can be structured and presented in a report
  • Describe how to present recommendations in a persuasive, influential yet objective way to increase the likelihood that the readership will approve those findings
  • Identify common problems with the written word and how to overcome them
  • Compile a set of recommendations for effective report writing.

Workshop Content:

  • Stage 1
    • Collecting Information
    • Report Structure
  • Stage 2
    • Background/Introduction
    • Strategic/Operational Context
    • Objectives
    • Terms of Reference
    • Distribution

  • Stage 3
    • Content - Musts, Shoulds Coulds
    • Planning - Outlining/Mindmapping
  • Stage 4
    • Analysis
    • Conclusions and Recommendations
    • Attachments
    • Executive Summary
  • Stage 5
    • Review and Editing
    • The ABC of Writing

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